• 305-264-68039AM to 5PM Monday to Friday
Accounting Ace Top Management

Accounting

Accounts Payable / Receivable

  • All checks received are posted to each account.
  • Deposits are prepared on a daily basis and done remotely through a scanner if the bank provides the service, or sent with a courier if the bank doesn’t.
  • All unit owners enrolled in ACH are debited once a month.
  • All lockbox reports are downloaded from the bank on a daily basis.
  • ACH and Lock Box payments are posted on the next business day.
  • For all checks on “Reject Payments” status, the manager will receive an e-mail and must respond within 24 to 48 hours with instructions on how to proceed with payment.
  • Reports are generated and sent to the division manager on a monthly basis.

Our Accounts Payable / Receivable services:

  • Maintenance payments
  • Deposits
  • Customized checks printed in-house
  • Vendor payments
  • Special Assessments
  • Miscellaneous income payments
  • ATM lock box service
  • Estoppel request

Bookkeeping

Financial reports are prepared monthly and include:

  • Balance sheets
  • Income statements
  • Monthly bank statements
  • Accounts receivable listings
  • Check disbursement listings
  • Monthly bank reconciliation of each account
  • Specialized reports
  • Insurance schedule
  • Prepaid reports

Budget Preparation

  • Assistance in budget planning
  • Mailing notices within appropriate timeframes
  • Analysis of the previous year’s expenses
  • Forecasting future trends
  • Assisting Boards and Committees in budget workshops
  • Mailing of approved coupons to homeowners